Want to improve your writing skills? Professional Editor, Lisa Lepki, explains 5 ways to edit your writing to get your point across much more clearly.
Whether you’re taking classes full-time or working and taking classes part-time, you need strong writing skills. Teachers, spend huge chunks of their lives reading and marking papers.
Some essays land on their desk in excellent form but, more often than not, they find the same basic writing errors over and over again. I’m not talking about spelling or punctuation errors (though you had better be certain that you caught those too), I mean the stylistic errors that make your writing sound amateur and clunky.
Here’s 5 tips to edit your essays to make a huge difference to the clarity and readability of your work (and, more importantly, your grades!).
1. Cut down on adverbs and adjectives
Adjectives and adverbs, for the most part, are extraneous and don’t offer anything of value to your reader. Try to replace them with strong, specific nouns and verbs. Consider the following examples:
- The long history of Venezuela is exceptionally full of dangerous political instability.
- Venezuela has a volatile political history.
The first example is full of adjectives and adverbs that don’t offer much more than a lot of words to read. The second example uses strong nouns and verbs, and gets the point across much more clearly.
2. Get rid of sticky sentences
Sticky sentences are full to the brim with glue words (the 200 or so most common words in the English language: is, as, the, that, etc). Reducing the frequency of glue words increases the clarity of your writing.
Here is an example:
Original: Erica needed to get the key to the car and so she asked for the contact number of the person who was in charge of that department.
(17 glue words in a 27-word sentence. Glue index: 63%)
Redraft: Erica contacted the Department Head to borrow the car key.
(3 glue words in a 10 word sentence. Glue index: 30%)
The redraft saves 17 words in a 27 word sentence. The first sentence wobbles around searching for the point whereas the second sentence is concise and clear. Find your sticky sentences and re-write them to improve readability.
3. Fix repetitive use of initial pronouns
This used to make my professor crazy. As an MA student, I had a terrible habit of starting nearly every sentence with a pronoun. He did this. She did that. It is correct. Boring!
You should aim to have less than 30% of your sentences beginning with a pronoun. Vary your sentence structure as much as you can; it makes your writing more engaging.
4. Deactivate your passive voice.
Very few things frustrate teachers and professors more than when their students write in the passive voice. Here is an example:
- The new law was protested, but it was put into place anyway.
This sentence is in passive voice, which means it is ordered object-verb-subject. It’s unclear who did the protesting and who passed the law, which is essential information. It’s also cumbersome to read.
Start your sentences with a subject (a strong noun) followed by an active verb and an object.
- The nurses’ union protested the new law, but the council passed it anyway.
In this instance it’s clear who did what. The sentence has more specific information and is written more succinctly.
5. Use specific language, not vague words
Vague words are subject to interpretation. What one person thinks is “enough” may be too little or too much for someone else. Your understanding of what is “good” will probably be different from the way others will interpret it. Look at an example:
- John made some improvements on his house and it’s now more valuable.
- John replaced the roof, repainted the kitchen and laid hardwood floors in his house. As a result, its value has increased by 10%.
In the second example, you have a much better idea about what was actually done to John’s house. In the first example, you don’t know if John just replaced one doorknob or completely renovated the whole place.
It’s absolutely worth running your papers through a free editing tool before you hand them in because a tool can find these five issues, as well as many others. A well written paper shows that you are articulate and can communicate your points more clearly; your teachers will recognise the effort.
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