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Employment Outlook

Project Assistant

A Project Assistant helps a Project Manager or Director with adminstrative tasks. Duties could included filing company records and data entry. The Assistant may also be required to answer questions in the manager's absence and/or reply to correspondence.


Average wage for

Employment Levels

Around 63,300 people are currently employed as Project Assistants in Australia. This is set to increase slightly to 64,500 people by 2019, according to the Department of Employment.

Employment by State

30% of all Project Assistants are employed in VIC. The area with the lowest number of Project Assistants is NT, with only 0.8%.

Gender Split

This is a very female dominated industry with 1.8% of Project Assistants being male and 98.2% female.

Age Brackets

The most popular age for people working as Project Assistants is 25-34 years old, with 28.5%. A small percentage (3.9%) of people get into this career path younger, aged 20-24. There is also a number of people who enjoy a career as Project Assistants, with 9.3% aged 55-59.

Hours Worked

Project Assistants work an average of 36.5 hours a week which is 4.4 hours lower than the average for all occupations.

Education Level

The majority of Project Assistants have a Year 12 qualification (30%) or are at a Advanced Diploma/Diploma level (21.7%). 49.4% of people have a Cert III or higher, whilst 50.6% have a qualification which is Year 12 or lower.

Project Assistant Duties & Tasks

  • Liaising with other staff on matters relating to the organisation's operations
  • Researching and preparing reports, briefing notes, memoranda, correspondence and other routine documents
  • Maintaining confidential files and documents
  • Attending meetings and acting as secretary as required
  • Maintaining appointment diaries and making travel arrangements
  • Processing incoming and outgoing mail, filing correspondence and maintaining records
  • Screening telephone calls and answering inquiries
  • Taking and transcribing dictation of letters and other documents
  • May supervise other secretarial and clerical staff



*The information provided on this page is from the Department of Employment’s Job Outlook website. All salary ranges are from Payscale. Where jobs are not exact matches, job areas have been used. This information is to be used as a guide only.