**This is an updated post**
Business Administrators are responsible for a wide range of tasks in an office. Primarily, they’re in charge of overseeing the daily operations of a company and their workload and daily tasks will depend on the kind of business and industry they’re in.
Business Administrators are expected to have a wide range of skills as well as the ability to adapt to new tasks. If you’re considering a career in business, becoming an Administrator is a good way to get your foot in the door and to learn the full range of business skills needed to really get ahead.
Whether you’re looking to launch your career or take the next step up the ladder, read on to find out about our top business administration tips that will help you get ahead.
Top 5 business administration tips
1. Adopt the cloud
Cloud-based systems are a standard of most modern businesses. However, you can use the cloud in a personal capacity to improve your own productivity. Create shareable documents that can be collaborated on by your team, save items safely online where you control access to those who need it, and improve visibility across your entire team. If you’re not using cloud systems, you’re missing out.
Adopting the cloud also means additional security without the need to repeatedly back up important documents. If a secure cloud-based platform houses important documents, you can enjoy peace of mind and never worry about losing a file again.
Some popular cloud-based storage services include Microsoft OneDrive, Google Drive, and IDrive.
2. Prioritise scheduling and job tracking
If you want to get ahead in the world of business, your motto should be: “Work smarter, not harder.”
One of the fastest ways to fall behind at work is poor personal organisation. If you can’t manage your tasks, you can end up struggling to keep up with the demand. To innovate from within, why not adopt your own job-tracking and scheduling system? Whether you use a simple online (cloud-based) spreadsheet to enter jobs and tick them off, or you use a project management tool, you can ensure you retain control over tasks and immediately make an impact that will get you noticed by your employers.
Popular collaboration and job-tracking software includes Trello, Microsoft 365, and Monday.
3. Rid yourself of distractions
We all have those days where we struggle to focus and everything becomes a distraction—from social media to pointless, time-wasting tasks. Every worker faces challenges that can drain productivity. But if you’re looking to make an impact in your role then you need to ditch the distractions and lead by example.
Here are just a few steps you can take to help you stay focused:
- Turn your phone on silent and place it in a drawer so it’s out of sight.
- Download a productivity app (like Calendar or Slack) that will help keep you on track.
- Organise your time into ‘chunks’ where you can focus entirely on a task for a set time (30 or 60 minutes usually) before allowing yourself 5 minutes of distraction, such as a coffee break. This is also a hot study tip if you’re studying an online course and need to be self-disciplined and motivated.
- When time is critical, you can even log out of emails and focus solely on work for a set period of time.
- Are you a music lover? A good way to cut outside distractions is by plugging in your earphones and listening to some music that will help you focus—whatever your preferred genre is.
4. Split draining tasks into daily slots
Let’s face it, data entry can be mind-numbingly boring. If a task doesn’t stimulate you, it makes it extremely hard to concentrate when performing it. Unfortunately, regardless of how stimulating they are, some tasks just need to be done. For tasks such as data entry, you’re better off assigning a portion of your day each day. For example, setting 30 minutes at 9.30am each morning to get through data entry is more efficient than trying to rush it all in one day, when you’ll possible make mistakes.
5. Be a contributor
Too many Business Admins simply perform their jobs and go home, without ever actively having a say in the business. To stand out, start sharing your insights and good ideas with your team and your boss.
Here are a few examples of where you could start:
- Suggest ways to improve administrative processes.
- Raise and try to tackle any issues or problems that may impact the business, which you might have spotted during data entry or more generally in your role.
- Spot and implement solutions to admin-based problems. Think of areas where good admin can improve processes, such as in project management or a during client issues.
Take the next step in your career path
Business administration roles are often the first step on the ladder for future business leaders. It’s an opportunity to learn more about business as a whole while doing your best to stand out. By following these tips and using the skills gained from Open Colleges’ Dual Certificate: BSB40515 Certificate IV in Business Administration and BSB42015 Certificate IV in Leadership and Management, you can leverage a Business Admin role to quickly climb the ladder towards a senior career in the business world.
What are you waiting for? Start making things happen and enrol today.