Whether you want to launch your bookkeeping career, improve your current job prospects, get better at managing the books for your own business, or set yourself up as a BAS Agent, Open Colleges’ FNS40215 Certificate IV in Bookkeeping will give you the skills and qualification to achieve your goal.
During your studies you will learn how to:
- Manage budgets and forecasts
- Master payroll systems
- Process financial transactions and extract interim reports
- Prepare financial reports and operational budgets
- Set up and operate computerised accounting systems and use cloud services
- Administer subsidiary accounts and ledgers
- Design and produce business documents
- Develop and use complex spreadsheets
Nationally recognised, this program meets all the requirements set out by the by the Tax Practitioners Board (TPB for registering as a Business Activity Statements (BAS) Agent. Visit www.tpb.gov.au for further information.
Enjoy the flexibility of online study. There are no classrooms and no deadlines, you simply study wherever you want, whenever you want.
Free industry memberships
When you enrol you will be granted a 24-month student membership with the Institute of Certified Bookkeepers (ICB), which is perfect for career development and networking opportunities. Your enrolment also entitles you to a 12-month student membership with the Association for Accounting Technicians (AAT) and the Institute of Public Accountants (IPA).
Potential career outcomes
- Accounts Clerks
- BAS Agent
- Contractor Bookkeeper
- Employee Bookkeeper
- General Accounts Assistant
- Payroll Officer
|Qualification name||FNS40215 Certificate IV in Bookkeeping|
|Course duration||Maximum 24 months|
|Assessments||Case studies, Multiple choice questions, Oral questions, Projects, Short-answer questions, Supervision for unit FNSBKG405, Written reports|
There are no formal education entry requirements for this course.
You will need to be at least 18 years old.
This course involves reading learning content and undertaking a range of written assessments and engaging in online forums and discussions. Furthermore, the delivery mode relies on the extensive use of written communication. As such, entry to the course requires the successful completion of English to Year 12 level.
If you haven't successfully completed English at Year 12 level, you can demonstrate equivalency through one of the following:
- Successful completion of a Nationally Recognised Training qualification at Certificate III level or higher; or
- 3 years relevant industry experience in a role that requires the use of written documentation and communication
Open Colleges recognises that not all people are able to read, write and perform calculations to the same standard. See the Language, Literacy and Numeracy Considerations section for more information on tools, resources and support services provided to by Open Colleges.
You will need access to a computer and the internet and have basic computing skills. Minimum specifications for your computer are:
- Microsoft Office 2010 or equivalent
- Broadband internet connection
- 2GB of RAM
- CD-ROM or DVD drive
- Adobe Reader XI or equivalent
- Adobe Flash Player 10 or higher.
- Access to printer and associated software
- Access to scanner and associated software
- Digital imaging software
- File compression software.
- Microsoft Windows 7 or higher (Windows 8 recommended)
- 1 Ghz or faster processer (2GHz recommended)
Mac OS users:
- Mac OSX v10.5 or higher (Mac OSX v10.6 recommended)
- 1 Ghz or faster processer (2GHz recommended)
You will need access to:
- A digital video recording device and/or a digital camera and associated software to save and upload video, image and audio files to OpenSpace. Many mobile phones and smart phones include this technology.
- Software to view online videos and images. Software such as Adobe Reader, Windows Media Player, Windows Photo Viewer etc. are available as a free download from the internet.
- Creating, saving and editing Microsoft Office documents
- Accessing and searching the internet
- Downloading and saving documents from websites
- Uploading documents through websites
- Participating in online discussions
- Compressing image files
- Downloading and using Accounting Software such as MYOB, which will be provided as part of the course. Please note MYOB runs best on a PC.
Language, Literacy and Numeracy
Our free online assessment tool can help give you an idea of the language, literacy and numeracy skills needed to study a VET course. This tool can also help you determine your learning level and help you plan your future studies. You can access the Language, Literacy and Numeracy tool here.
|FNSACC301||Process financial transactions and extract interim reports|
- Check and verify supporting documentation
- Prepare and process banking and petty cash documents
- Prepare and process invoices for payment to creditors and for debtors
- Prepare journals and batch monetary items
- Post journals to ledger
- Enter data into system
- Prepare deposit facility and lodge flows
- Extract a trial balance and interim reports
|FNSACC302||Administer subsidiary accounts and ledgers|
- Review accounts receivable process
- Identify bad and doubtful debts
- Review compliance with terms and conditions and plan recovery action
- Prepare reports and file documentation
- Distribute creditors invoices for authorisation
- Remit payments to creditors
- Prepare accounts paid report and reconcile balances outstanding
|BSBFIA401||Prepare financial reports|
- Maintain asset register
- Record general journal entries for balance day adjustments
- Prepare final general ledger accounts
- Prepare end of period financial reports
|FNSACC406||Set up and operate a computerised accounting system|
- Implement an integrated accounting system
- Process transactions within the system
- Maintain the system
- Produce reports
- Ensure system integrity
|BSBSMB412||Introduce cloud computing into operations|
- Review computing needs in the business
- Investigate cloud computing services to meet business needs
- Develop a plan to introduce cloud computing
- Support implementation of the plan
|FNSBKG405||Establish and maintain a payroll system|
- Establish payroll requirements
- Record payroll data
- Prepare and process payroll
- Handle payroll enquiries
- Maintain payroll
The assessments for this unit require 40% of the unit to be supervised by an independent supervisor. The supervision should not be administered by a family member, friend or someone that has a close personal or professional relationship with the student undertaking the assessments. Organising this supervision is the responsibility of the student.
|FNSBKG404||Carry out business activity and instalment activity statement tasks|
- Identify individual compliance and other requirements
- Recognise and apply GST implications and code transactions
- Report on payroll activities
- Report on other amounts withheld, Pay As You Go (PAYG) instalments and taxes
- Complete and reconcile the Activity Statement
- Lodge Activity Statement
|FNSINC401||Apply principles of professional practice to work in the financial services industry|
- Identify the scope, sectors and responsibilities of the industry
- Identify and apply financial services industry guidelines, procedures and legislation
- Identify sustainability issues for the financial services industry
- Manage information
- Participate in and facilitate work team activities
- Plan work to be completed taking into consideration time, resources and other constraints
- Develop and maintain personal competency
|FNSBKG401||Develop and implement policies and procedures relevant to bookkeeping activities|
- Develop a professional working relationship with relevant parties
- Carry out research to identify compliance requirements and support materials
- Set up and maintain appropriate systems to meet compliance requirements
|BSBITU306||Design and produce business documents|
- Select and prepare resources
- Design document
- Produce document
- Finalise document
|FNSACC402||Prepare operational budgets|
- Prepare budget
- Set budget timeframe
- Document budget
|BSBITU402||Develop and use complex spreadsheets|
- Prepare to develop spreadsheet
- Develop a linked spreadsheet solution
- Automate and standardise spreadsheet operation
- Use spreadsheets
- Represent numerical data in graphic form
|FNSACC503||Manage budgets and forecasts|
- Prepare budget
- Forecast estimates
- Document budget
Jasvir has worked in training, accounting and lectureship in Sydney and overseas for over 9 years. She is also involved with an accounting firm, which provides bookkeeping and accounting services. She has managed small businesses’ accounting and bookkeeping across many industries. She has lectured at university level in Sydney and overseas for many years. Jasvir has vast accounting and management experience and holds a Diploma of Training and Assessment, Certificate IV in Training and Assessment, a Master of Accounting, Advanced Diploma of Accounting, BAS Agent registrations skills set, Advanced Diploma of Management, a Masters in Economics and a Bachelors in Commerce.
Melissa has been employed within the financial services industry for the past 18 years. During this time Melissa has had experience with general accounts, lending, insurances and OHS as well as training, assessing and development. Melissa also holds a Certificate IV in Training and Assessment, obtained through further study with Open Colleges. She enjoys playing sport and in her spare time is a sports development officer and softball academy instructor.
Peter McClatchey has spent 23 years as a chartered accountant for PricewaterhouseCoopers. He has specialised in the financial services industry, providing accounting, audit and consulting services to a wide variety of industry leading superannuation, funds management and insurance clients. He has also been heavily involved in the development and delivery of accounting and audit training programs for all levels of staff. He has lived and worked in a variety of countries, including Australia, Singapore, Hong Kong, India and Fiji, providing accounting and audit services.
Students of this course will receive a membership to these organisation(s)
- Institute of Certified Bookkeepers (ICB) 24-month student membership, providing students with career development and networking opportunities.
- 12-month student membership with the Association for Accounting Technicians (AAT) and the Institute of Public Accountants (IPA)
The Tax Practitioners Board (TPB) also recognises this course, which means that this course meets the TPB's educational requirements to become a registered Business Activity Statement (BAS) agent.
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