Although there never seem to be enough hours in a day, the right productivity tools can cut the time it takes to complete some
tasks in half. Whether you’re looking for a better way to track your team’s progress and share updates, prioritise important
tasks, or take control of your inbox once and for all, this list has something that will meet your needs.
Workplace productivity tips, apps & tools
Dropbox allows you to store your files in the cloud and access them from multiple computers or mobile devices, collaborate with team members, and share folders or files that would be too large to send by email.
Harvest is a great tool for tracking timesheets, logging expenses, or creating and sending invoices. Receipts can be stored digitally to save space, you can track which expenses have been paid and which need to be invoiced, and you can set up recurring invoices or online payments.
LastPass is the perfect solution for forgotten passwords. It remembers your passwords and usernames for you, and generates more secure password suggestions to make your accounts safer.
The Magic Wand is a highly portable scanner that can capture high-quality scans of photos, text, patterns, and just about anything else. Just press the button and slide it across whatever you want to scan and you’ll immediately have a high-resolution image that is ready to transfer to your desktop.
White Noise can help you to focus on the task at hand by masking unwanted disturbances or ambient noises. It generates a wide range of frequencies and includes sounds like running water, crashing waves, a clothes dryer and wind blowing.
YouMail can make you more efficient by transcribing voicemails and sending them to you by email or text message. It also blocks unwanted calls, greets callers by name for a more personalised experience, and sends a text message to let callers know when you’ll be able to get back to them.
iDoneThis makes it simple to keep track of what employees are doing, even if the team is spread out over multiple locations worldwide. It allows each team member to report their progress at the end of the day, and the next morning everyone on the team receives a digest that keeps everyone in the loop.
Boomerang for Gmail prevents important emails from falling through the cracks. You can write an email now and have it sent out later, schedule reminders for later in the week, or receive notifications to follow up on emails if you haven’t heard anything back within a certain timeframe.
Losing work or data due a system failure is one of the most frustrating things that can happen. Mozy is low cost, compatible with both Mac and Windows, backs up all your data to an offsite location -- enabling you to access your files on the go through any of your mobile devices.
With Toggl, you can see exactly how long each task actually takes and helps set more realistic goals and deadlines in the future. Your Toggl homepage tells you which tasks you’ve completed and how long you spent on each one.
Basecamp is a project management tool that allows you to ask questions or discuss ideas with other members of your team, upload files to specific projects, and receive a Daily Recap email that tells you what updates have been made to your projects and tasks.
Have you ever wondered how much money is wasted during pointless or drawn out meetings? Bring TIM is a time management clock that gives you visual proof that time is money. Once you hit start, it will start calculating how much money is being spent during your meeting in terms of salary dollars.
Priority Matrix helps you prioritise tasks based on their level of urgency. You can separate tasks into four categories, which makes it easier for you to get to the most important things first and delegate the less important tasks.
Google Desktop’s Limiter app is a great way to track tasks and set deadlines for certain items on your to-do list. It can also give you a good idea of how much of your work day is actually spent working, and how much is spent surfing the web.
Although most things that used to be done on paper have now gone digital, business cards are still going strong. Scan-biz cards lets you use your smartphone’s camera to scan the business card through the application, and the information is then transferred directly to your list of contacts.
Swiftkey adapts to your writing habits over time, and eventually, the app will be able to accurately guess what words you want to use and fill them in for you, thus saving you valuable time and making the process of mobile messaging hassle-free.
This gadget doesn’t come cheap, but it’s a great timesaver. Dragon dictate uses speech recognition technology, and can compile written documents, launch software applications, organise spreadsheets, send emails and record high quality audio that you can refer back to later.
The Scoop Wireless Presenter is an in-air mouse for USB-compatible devices with a built-in laser pointer. It’s easy to use in an open space without a hard surface, and doesn’t even have to be pointed directly at the device you are controlling.
Have you ever sent an important email and then spent hours wondering if the recipient actually read it or if it ended up in their spam folder? MailTracker sends you real-time notifications to let you know when your email has been read, where, with what device, and how many times it was viewed.
Pushover is an app for your Smartphone, tablet or desktop that will bring all your notifications together in just one place. It also has a “Do not disturb” feature, which allows you to set certain times when you’d rather not receive any notifications.